EHR Incentive Program - EHR Reimbursement Program - Eligible Professionals - Eligible Provider - EMR - Healthcare Incentive Program - HER Program - HIT Incentive Program - Hospital Incentives - Hospital Participation - Incentive Program - Meaningful Use - Meaningful Use Program - Medicaid Incentive - Medicaid Payment - MEIPASS - MU Program - NY Medicaid - NY Medicaid Incentive Program - Patient Volume - Provider Payment

Eligible Professionals, Eligible Provider, Provider Payment, Patient Volume, Medicaid Payment

Eligible Professionals (EP) Types include: Physicians, Nurse Practitioners, Certified Nurse Midwives, Dentists, Physician Assistants


Maintaining
Eligibility

Program
Prerequisites

Adopt,
Implement, or
Upgrade (AIU)

CMS
Registraion

MEIPASS
Attestation

Pre-Payment
Review

Incentive
Payment

Eligible Professionals: Preparing for Participation Year 1 (A/I/U)

Please be aware that EHR requirements for Participation Year 1 have changed in payment year 2014. The information below is accurate for payment year 2014 and beyond. Please review our archived Participation Year 1 (A/I/U) for Payment Year 2011-2013 guidance.

Eligible professionals (EP) who are in their first participation year of the program must meet all eligibility requirements and program prerequisites. EPs must also adopt, implement or upgrade to a certified EHR system to be eligible for a Participation Year 1 incentive payment. In addition to the information found on this webpage, Healthcare Practitioners can attend the live webinar (look for EP Participation Year 1 (A/I/U) on the schedule) to find answers to any questions about the NY Medicaid EHR Incentive Program and Participation Year 1 requirements.

To view the monthly webinar schedule please click here.



Step 1: Maintaining Eligibility

Healthcare Practitioners must meet all eligibility requirements before being able to attest as an eligible professional (EP) in the NY Medicaid EHR Incentive Program.

The requirements include the following:

For more specifics on eligibility requirements, please view the Healthcare Practitioner Eligibility page or refer to the following FAQs: Frequently Asked Question Location
Eligible Professional Types EP01
Medicaid Patient Volume Threshold EP06
Hospital-Based Definition EP02



Step 2: Program Prerequisites

Eligible professionals (EP) participating in the NY Medicaid EHR Incentive Program must meet ALL program prerequisites in EACH participation year.

The prerequisites include the following:

To verify these program prerequisites, please contact the MEIPASS Help Desk at 1-877-646-5410, Option 1.

For more specifics on prerequisites, please visit the Program Prerequisites page or refer to the following FAQs: Frequently Asked Question Location
EHR Program Preparation EP10
ePACES Enrollment EPH17
ETIN Application EPH19
NY Medicaid Enrollment EP13
Enrollment and FFS Patients EP18



Step 3: Adopt, Implement, or Upgrade (A/I/U) to a Certified EHR Technology

To be eligible to receive the NY Medicaid EHR Incentive for Participation Year 1, an eligible professional (EP) must adopt, implement, or upgrade (A/I/U) to an ONC 2014 Certified EHR Technology in the current calendar year.

Choose which best describes your A/I/U activity: Adopt Implement Upgrade

Acquire, purchase, or secure access to certified EHR technology

  • Requires either installation of the certified EHR technology OR a financial commitment to purchasing or using the EHR
  • Does NOT require that the technology be in use in the clinical setting

Install or commence utilization of certified EHR technology

  • Qualifying activities include integration, training, and data transfer

Expanding functionality of existing certified EHR, or moving from non-certified to certified version

  • Requires installation OR a financial commitment to purchase or use the certified version
For a full definition of Adopt, Implement, or Upgrade (A/I/U) please refer to FAQ: EPH05


Obtaining an ONC Certified EHR Number

The Medicaid EHR Incentive Payment Administrative Support Service, also known as MEIPASS (pronounced "My Pass"), requires that all EPs attest to A/I/U and provide a certified EHR number. Certified EHR numbers are distributed though the ONC Certified HIT Product List (CHPL) website.

For additional information regarding A/I/U requirements, please see the following resources:

CMS EHR Incentive Program Website

Year 1 EP Workbook


For more information about A/I/U, please call the EHR Incentive Program Support Help Desk at 1-877-646-5410, Option 1.

For more specifics on Participation Year 1 Requirements, please view the following FAQs: Frequently Asked Question Location
A/I/U Complete Definition EPH05
Participation Year 1 EHR Requirements EPH04



Step 4: Registering for the NY Medicaid EHR Incentive Program

Once all eligibility and program prerequisite requirements have been met, an eligible professional (EP) can go to the CMS Registration and Attestation System to register for the NY Medicaid EHR Incentive Program.

CMS Registration and Attestation System: https://ehrincentives.cms.gov

CMS has provided EPs with a Registration Walkthrough Manual to help during the registration process.

Incentive Payment Reassignment

EPs may assign their incentive payment within this system either to:

  • themselves OR
  • to an affiliated entity with which the EP has a contractual arrangement
Frequently Asked Question Location
Incentive Payment Reassignment EP03
Payment and 1099 Tax Form EP?

Please work with your group/practice(s) to determine who will be receiving the incentive payment. Re-assigning the incentive payment this is at the discretion of the provider and not the group/practice. Regardless of the assigned payee, the EP will be receiving the 1099 tax form for the incentive payment.


Please allow 1-2 business days before attempting to log into MEIPASS to complete your attestation. Once confirmed in MEIPASS that all information is correct, an EP should NOT re-access the CMS Registration and Attestation System throughout the life of the NY Medicaid EHR Incentive Program unless demographic or payee information needs to be updated. Accessing the CMS Registration and Attestation System during the attestation process will result in the EP having to re-attest for the participation year.

For more specifics on the registration process, please refer to the following FAQs: Frequently Asked Question Location
Registration Steps EP11
Updating Registration EPH22
NLR (CMS) Registration ID EPH12
Additional Program Information EPH03
Skipping Program Years EP15
Switching Between EHR Programs EP26



Step 5: Attesting to Participation Year 1 (MEIPASS)

The Medicaid EHR Incentive Payment Administrative Support Service, also known as "MEIPASS," is the system that accepts eligible professional's (EP) Participation Year 1 attestations. MEIPASS is currently accepting EP attestations for Participation Year 1 in calendar year 2014. New York Medicaid has adopted a 90 day grace period, until March 31, 2015, to allow EPs to attest for Participation Year 1 (2014).

MEIPASS login: https://meipass.emedny.org/

New York Medicaid has provided EPs with a Participation Year 1 attestation walkthrough presentation to help during the preparation and attestation process.

EPs may also sign up for the EP Participation Year 1 (A/I/U) webinar to find answers to any questions regarding Participation Year 1. To view information on the monthly webinars, please click here.

For more specifics on the attestation process, please refer to the following FAQs: Frequently Asked Question Location
MEIPASS Link EPH11
CMS Registration ID EPH12
Attestation Rejection EPH23
Attestation Status EPH10
Attestation Deadline EP09



Step 6: Pre-Payment Review

All Eligible Professional (EP) applications for the NY Medicaid EHR Incentive Program are subject to review and approval to verify that the applicant has met program eligibility requirements. Following attestation and prior to payment, New York Medicaid performs a review of each EP's attestation. This review occurs each year the EP participates in the NY Medicaid EHR Incentive Program.

Regardless of which patient volume methodology an EP selects in attestation, New York Medicaid performs an eligibility validation. During this process, an EP may be contacted to provide additional information regarding their attestation.

If additional information is needed, New York Medicaid will initially contact the EP via the email address registered with the Center for Medicare and Medicaid Services (CMS). However, New York Medicaid may also contact the EP via the phone number registered with CMS.

If at any time during pre-payment review there are questions regarding the process, please call the EHR Incentive Program Support Help Desk at 1-877-646-5410, Option 2.

Pre-Payment Review:




Step 7: Incentive Payment

The NY Medicaid EHR Incentive Program review timeline varies, as it is dependent on the volume of attestations and on validation failures. However, please note that attestations are generally processed in the order received, and every effort is made to expedite the review process so that payment can be made.

The Eligible Professional's (EP) incentive payment will be disbursed as a lump-sum payment in the weekly Medicaid payment run following CMS final approval. The incentive payment will released using existing channels and processes for paying Medicaid fee-for-service providers.

Incentive payments for Participation Year 1 are $21,250 ($14,167 for pediatricians demonstrating between 20% and 29.99% Medicaid patient volume). All incentive payments follow standard tax law and will be included on the IRS Form 1099 for the attesting Eligible Professional (not the designated payee).

For more specifics on incentive payments, please refer to the following FAQs: Frequently Asked Question Location
Incentive Payment Amounts EP27
Post-Attestation Process EP30




What's Next?

Learn about Participation Year 2

For Further Assistance

Please utilize the support resources by clicking on Support, found at the bottom of every page in the EHR Incentive Program website to address any questions you may have regarding the NY Medicaid EHR Incentive Program.